Everything You Need to Know About the PDF

How to Fill Out PDF Forms Online Without Printing

How to Export and Reuse PDF Form Data

How to Edit PDF Form Fields Online

Reena Cruz

How to Convert Bank Statement PDF to Excel

How to Edit a PDF without Adobe Acrobat

How to Password Protect a PDF on Mac

The Future of PDFs and Digital Documents in the Workplace

 convert bank statement PDFs to Excel. This guide walks you through the steps using Xodo PDF Studio on desktop, Xodo Web online converter, and Xodo Mobile apps on the go.

When you need financial data in a spreadsheet the most important question is how to go about converting PDF bank statements without losing important details?

The answer is to use a trusted PDF to Excel converter. But, there are advanced desktop software, online converters, and even mobile apps. Where do you begin?

We'll show you how to export financial data from your statements into Excel with Xodo. The best part is you can use it across any platform. This guide will cover:

Troubleshooting tips to handle unexpected issues

Let's get started and see how Xodo converter tools can help you save time and money.

Convert PDF bank statements to Excel offline

If you don't like relying on an internet connection or need added security features, Xodo PDF Studio will be your best option. It runs on Windows, Mac, and Linux computers and offers secure offline capabilities.

Follow these steps to convert PDF bank statements into Excel offline:

Browse for and select your PDF bank statement.

Once your file is opened, review and ensure the information in the bank statement is accurate.

Choose a file name and select where you want to save your new spreadsheet.

Xodo PDF Studio will create an XLSX file and open it in Microsoft Excel.

Confirm that the data appears in the correct rows and columns.

Make adjustments as needed to fix any output errors and save your file.

Xodo PDF Studio securely converts your bank statements to Excel, keeping your financial data safe on your device. Once converted, you can easily perform data analysis, knowing you'll get accurate results.

Xodo Web is a browser-based solution that supports converting your PDF bank statements into Excel spreadsheets. This is a good option if you don't want to install extra software on your computer.

To convert your bank statement to Excel online, follow these steps:

1. Access the online PDF to Excel converter

 a PDF from your device, Dropbox, Google Drive, or Xodo Drive.

 (all data on one sheet, may include extra columns for formatting).

to save the resulting Excel spreadsheet file.

Open the file in Microsoft Excel or Google Sheets.

 the layout and results. If some data looks out of place, adjust the conversion options or try splitting your PDF into separate pages.

You can convert one file for free each day. If you need more, you can start a 

 for unlimited conversions and access to 30+ other tools to manage your files. You can cancel your trial anytime.

You can also convert PDFs on your phone or tablet using Xodo apps for iOS or Android. This is helpful if you need to handle spreadsheets and data conversion on the go.

Here's how to convert PDF bank statements into Excel on your mobile device:

Select the PDF you want to convert. Upload it from your device or cloud service.

 PDF to Excel conversion is a premium feature on mobile. To use it, you need to start a free trial or subscribe directly in the Xodo app.

Once the conversion completes, it'll appear in your

Open the converted file to confirm its accuracy.

If you see formatting issues, try converting page by page or returning to a desktop approach.

, you can easily convert between most formats on the go, making it simple to work from anywhere.

 tool to turn paper bank statements into PDFs with your phone's camera.

Performing a data conversion on your bank statement may require some trial and error. Here are some general data extraction tips to keep in mind:

Merged cells and inconsistent spacing in bank statements can result in data splitting across multiple columns. Review the original layout and consider converting one page at a time for better accuracy.

Logos, headers, or design elements often appear in separate Excel cells after conversion. These non-essential elements can be removed manually if they disrupt your structure.

Some customized bank statements include decorative fonts that may not translate well. Double-check the text data in the Excel file.

Large files can slow down the conversion process or cause software to crash. To improve performance, 

Statements with multiple tables or varying page formats often result in disorganized spreadsheet outputs. Convert only the pages you need to minimize errors and improve consistency.

Some converters may ignore complex tables or embedded elements. Always review your output to ensure that there aren't any in the PDF file.

These slight issues vary based on how your bank issues statements through their financial software tools. While converting bank statements into Excel is meant to eliminate the need for time consuming manual data entry, be prepared to perform some manual fixes.

How can I extract data from a bank statement PDF?

You can use any of the Xodo converter tools to extract data from bank statements into Excel, Word, or other formats. 

What if my bank statement is locked or password-protected?

. It shows how to open your PDF safely, then you can export it to Excel once unlocked.

Can I edit the file after converting my statement to Excel?

Yes, once converted, you can freely edit, format, or rearrange the data directly in Microsoft Excel. 

If you need to make changes to the original PDF, check out 

Can I print my bank statement after converting to Excel?

Yes. Once you have the spreadsheet, you can print it like any other document. If you need to print a PDF instead, see 

Why is my data misaligned after converting to Excel?

This often happens when the software misinterprets table layouts or spacing in the PDF. To fix it, try converting one page at a time or remove any logos or graphics before export.

Is it safe to convert my bank statements online?

. Always make sure you use a trusted PDF to Excel converter that protects your data and doesn’t store files longer than necessary. 

Yes, you can convert your bank statement PDF to MS Word using Xodo tools. Simply follow the same steps outlined in the guides above, but choose Word as the output format instead of Excel.

You now have several ways to convert bank statements to formatted Excel spreadsheets.

Learn how to make a PDF black and white to reduce file size up to 80% and lower printing costs. This guide covers how to do it using Xodo PDF Studio on Windows, macOS, and Linux, as well as using quick print settings on Windows.

Your 50MB color PDF just bounced back from email again. The attachment limit struck, and now you’re scrambling to find a solution that doesn’t involve cloud storage links or multiple emails.

Turning your PDF to black and white solves this problem instantly. The process greatly reduces document size and lowers printing costs by as much as 60%.

Whether you’re preparing documents for professional archiving, reducing ink expenses, or improving accessibility for users with color vision deficiencies, black and white PDFs offer measurable benefits.

Convert PDFs to black and white in Xodo PDF Studio

Print black and white PDFs from Xodo PDF Studio

Print in black and white on Windows 10 or 11

Understand the benefits of black and white PDFs

The following tutorials walks you through each method, starting with the most comprehensive solution.

How to Convert PDF to Black and White using Xodo PDF Studio

Follow these simple steps to convert a PDF to black and white using Xodo PDF Studio:

 you wish to convert (text, images, vector graphics) and specify 

Choose one of the pre-defined ICC color profiles (for example, 

Xodo PDF Studio supports ICC color profiles for precise grayscale conversion, making it ideal for organizations that require consistent and accurate document formatting.

Beyond grayscale conversion, it includes advanced features like PDF validation, batch processing, redaction, and document security. As a full-featured 

, Xodo PDF Studio offers over 60 professional tools for editing, printing, and managing PDFs.

How to Print Black and White PDF using Xodo PDF Studio

To print a PDF in black and white using Xodo PDF Studio, follow these steps:

 to convert all colors to grayscale during printing.

The preview section shows exactly how the PDF will look after printing, so you can fine-tune settings before creating the final file.

 tool to apply the same print settings across all documents. This batch processing capability saves significant time when printing large document collections for archiving or distribution.

 that checks PDFs against print standards, ideal for ensuring files meet professional printing requirements before final output.

Use the Print Function on Windows to Make PDF black and white

To make a PDF black and white using the print function on Windows 10 or 11, follow these steps:

 your PDF in the default Windows viewer (eg, Microsoft Edge).

 and enter a new file name to avoid overwriting the original, then click 

: If Microsoft Print to PDF is missing, go to 

 and make sure it is installed. Reinstall it if necessary.

This method uses Windows’ built-in features to convert any color PDF to black and white without any third-party software.

Benefits of Converting PDFs to Black and White

Converting a color PDF to black and white offers several practical benefits:

Converting PDFs to grayscale can reduce file size by 70-80%. For example, a 50 MB color PDF may shrink to 10–15 MB. This is especially useful for schools, healthcare providers, and other organizations that manage large archives of image-heavy documents.

Printing in grayscale reduces color ink and toner usage, which helps cut production costs. This is ideal for internal reports, reference materials, and other high-volume print jobs.

Improve Accessibility and Device Compatibility

Grayscale PDFs are easier to read for users with color vision deficiencies. They also reduce formatting issues and ensure consistent display across older printers and various devices.

Black and white formatting supports compliance with legal and archival standards in sectors such as government, law, and finance. It ensures a professional, uniform appearance across all business documents and records.

Tips for Converting Color PDF to Black and White

Use these tips to improve results when converting a color PDF to black and white:

Use Xodo PDF Studio to divide large files into smaller sections. Convert each section to black and white individually, then batch merge them back into a single file.

 If the converted PDF appears too dark, too light, or inconsistent, review the color management settings and ICC profiles. Use a profile suited to your document’s content to get better grayscale output.

Low-quality or pixelated images may result from excessive compression. Adjust compression and image quality settings to strike the right balance between file size and visual clarity. Refer to Xodo PDF Studio’s 

Make sure you have permission to access the file. Enter the correct password when prompted to unlock and turn the PDF to black and white.

How do I convert a PDF to black and white online for free? 

You can easily convert a PDF to black and white online for free using Xodo’s PDF editor. Just follow these steps:

Click the menu icon (three horizontal lines) in the top-left corner.

Choose your desired page range and set the color option to 

 to generate the black and white version.

What’s the difference between grayscale and black and white?

A grayscale PDF contains multiple shades of gray, preserving subtle details in images and maintaining visual depth.

A black and white PDF contains only pure black and pure white pixels, resulting in a high-contrast, binary format that often produces smaller document sizes.

To print a PDF in grayscale, open the PDF in your operating system’s default viewer and access the print dialog.

In the color settings, select the Grayscale option. This converts the document’s colors to shades of gray during printing without altering the original file.

How do I maintain image quality when converting to grayscale?

To maintain image quality while converting to grayscale, use a professional PDF editor like Xodo PDF Studio that offers control over color and compression settings.

In Xodo PDF Studio, you can adjust the ICC Color Profiles before converting to grayscale and choose higher-quality options for images as needed. These settings help preserve image clarity while reducing file size.

Is it possible to convert only specific pages to black and white?

Yes, you can convert specific pages or a page range to black and white with Xodo PDF Studio.

Both the Print function and the Convert Colors tool support selective conversion. You can choose individual pages, a custom page range, or convert only even or odd pages as needed.

What file formats can I convert to black and white besides PDF?

You can convert MS Office files like Word, Excel, and PowerPoint to black and white files using Xodo PDF Studio. 

You can also convert color JPG, PNG, and other supported image formats to black and white. 

During the conversion, these files are first converted to PDF. Then, you can simply apply the black and white conversion. 

How much smaller will my PDF file become after conversion?

After conversion, PDF files containing color images can shrink up to 80%, while text-heavy files usually reduce by 20-30%.

Scanned PDFs with large color images often see the greatest file size reduction. The exact decrease depends on the content and complexity of the original file.

Can I reverse a black and white PDF back to color?

No, once a PDF is converted to black and white, the color information is permanently lost and cannot be restored. Always keep a backup of the original PDF if you may need it later. The conversion process is irreversible.

Easily Make Any PDF Black and White for Print or Archiving

Converting PDFs to black and white helps you streamline workflows, reduce printing costs, improve accessibility, and preserve essential document clarity.

Xodo PDF Studio offers a complete solution for professionals and teams who need advanced color management, secure offline conversion, and batch processing, without the cost of Adobe Acrobat Pro.

Start optimizing your PDF workflow today with powerful tools built for professional use.

How to Make PDF Black and White: 3 Easy Ways

Easily convert PDFs to editable Word files without Adobe Acrobat using Xodo tools. Available offline on Windows, Mac, Linux, and online in your favorite browser.

Converting a PDF file to Word makes it easier to edit text, adjust formatting, and work seamlessly within Microsoft Word. This allows for faster and more flexible document editing without the hassle of dealing with static PDF files.

However, you might want to avoid Adobe Acrobat if you're trying to save on subscription costs or are using an operating system like Linux where Acrobat isn't supported.

There are better alternatives to Adobe for converting PDFs to Word.

Xodo is a powerful and cost-effective solution that allows you to convert PDF to a Microsoft Word document on any device or operating system.

In this guide, we’ll show you how to easily convert PDF to an editable Word document:

Offline on Windows, macOS, and Linux desktops

Convert PDF to Word offline without Adobe

Follow these simple steps to convert a PDF to Word offline using Xodo PDF Studio:

Specify the output file name and click on 

Your PDF will be quickly converted to an editable Word (.docx) file without losing its original formatting.

Beyond offline PDF to Word conversion, Xodo PDF Studio lets you seamlessly edit, organize, OCR, secure, sign, and 

Here’s how to quickly convert a PDF to Word using Xodo's online converter:

OCR is automatically applied to convert scanned PDF.

Xodo’s intuitive interface makes it easy for first-time users to export PDF to Word without hassle. Plus, the converter works in any web browser, on any device, and across all operating systems - no need to install Adobe Acrobat or additional software.

You can convert one PDF file for free each day, with limited access to features like batch conversion. 

 and premium features. You can cancel at any time.

Convert PDF to Word on mobile without Adobe

Easily convert PDFs to Word on Android and iPhone devices with the Xodo app:

Choose the file you want to convert and tap on 

: PDF to Word conversion is a premium feature. Start a free trial to unlock this and other premium features, including PDF redaction, batch conversion, advanced file compression, reading mode annotations, and more.

Benefits of using Xodo over Adobe Acrobat

Xodo offers several advantages over Adobe Acrobat Pro when it comes to converting PDFs to Word:

: Xodo is significantly more affordable than Adobe Acrobat, with subscription costs reduced by up to 50%. It offers excellent value for your money and volume discounts, making it an ideal solution for 

: Xodo tools are available online, on Windows, Mac, Linux desktops, and Android and iOS mobile, offering flexibility for both individual and business users.

: Xodo PDF Studio offers offline PDF to Word conversion, prioritizing privacy and security. This essential feature reduces the risk of data breaches and unauthorized access, making it ideal for industries with strict data protection requirements.

Yes, you can convert a PDF to Word for free using Xodo's online PDF to Word converter. You can automatically convert one file per day at no cost.

Can I edit a PDF without converting it to Word?

If you prefer editing your PDF directly rather than converting it to Word, you can use Xodo PDF Studio or Xodo's 

 to modify and update your document without the need for Microsoft Word.

Is it possible to convert a scanned PDF to Word?

Yes, Xodo tools include a built-in OCR (Optical Character Recognition) engine that allows you to convert scanned PDF files into an editable document on any platform.

Can I export PDFs to Word without losing formatting?

Yes, you can use any of Xodo's tools to accurately export PDF into Word without losing the original formatting, ensuring that the document's layout and structure are preserved.

How can I convert multiple PDFs to Word at once?

You can use Xodo's online conversion tools and mobile apps to batch convert multiple PDF files into Word documents quickly and efficiently.

After converting your PDF file to Word using any of Xodo’s tools, simply open the converted .docx file in Microsoft Word to begin editing.

If you don’t have access to MS Word, you can use Xodo’s online editor to 

Converting PDFs to Word documents without Adobe Acrobat is quick, efficient, and hassle-free with Xodo tools.

Whether you prefer offline desktop software, quick online conversions, or working on the go with your mobile device, Xodo provides a versatile solution for accurate document conversion.

Simply choose the Xodo tool that best suits your workflow and start converting and editing your files today:

For all-in-one access to Xodo’s suite of tools, subscribe to the Xodo Document Suite and enjoy a single subscription for everything. Visit our 

How to Convert PDF to Word without Adobe Acrobat

Discover how to extract important data from PDF to Excel without losing formatting using Xodo PDF Studio – a fast, secure, and accurate offline PDF converter.

Imagine you’ve just received an important financial report in PDF format. You need to extract the numbers and analyze them in Microsoft Excel, but copying and pasting just messes up the formatting.

You could try using an online converter, but you don’t want to upload confidential data to external servers.

Many professionals and businesses face this frustration daily. Whether you’re dealing with invoices, budgets, or research data, accurately converting PDFs to Excel is a must.

a powerful PDF to Excel converter you can use completely offline on all major operating systems.

Follow these simple steps to convert a PDF into Excel in seconds with Xodo PDF Studio:

 on your Windows, Mac, or Linux computer.

Xodo PDF Studio is powered by a business-grade 

, enabling you to precisely convert PDF files to XLSX spreadsheets locally, no data leaves your computer.

Additionally, Xodo PDF Studio solves common challenges, such as extracting PDF tables from scanned documents using advanced OCR technology, and converting multiple files in one go.

How to convert scanned PDF into editable Excel with OCR

To convert a scanned PDF into fully editable spreadsheet, follow these steps:

Choose an output folder and name your new XLSX file.

The original column and row structure is preserved – no manual data entry required.

Xodo PDF Studio utilizes an advanced OCR (Optical Character Recognition) engine to transform your scanned PDF document into an editable Excel file. 

Here's how to convert several PDF files into editable Excel spreadsheets:

 and download your converted Excel files.

By opening each file in a new tab, you can easily switch between them and convert them in just a few clicks – making the process quick and manageable for files that aren't in large batches.

While this is not a bulk conversion feature, this method allows you to efficiently convert multiple PDFs one at a time. 

Blog