How to Write a Two Weeks' Notice

Write a professional two weeks' notice with our detailed guide which includes a template and tips for editing, formatting, and saving one with Xodo online.

When it's time to leave your job, writing a two-week notice letter can be a critical step in ensuring a smooth transition.

But it can also be intimidating if you don’t know where to start.

That’s where this guide comes in handy. We’ll help navigate you through the process.

We’ll go over everything you need to know, from start to finish with tips on how to write a two week notice letter for work.

Here’s what we’ll cover:

• Common questions about two weeks notice letters
• How to write, format, save, and update your two weeks notice
• A template sample to create your two weeks notice

So, let’s dive in and start at the beginning.

What is a Two Weeks' Notice Letter?

A two weeks' notice usually refers to a letter or some sort of official note letting your employer know that you are leaving your current position.

Note that depending on your position, a two weeks' notice may also be a formal requirement for you to resign from your position properly and professionally.

Why Give Two Weeks' Notice?

Giving two weeks' notice provides a few things. For one thing, it gives your employer the time to find your replacement, adjust workflows, or to train other employees to take over your duties.

For another, it helps them to start the process of terminating your employment and all the tasks that go with it – shutting down your company access, off boarding, and communicating with your HR department if needed.

Moreover, providing two weeks' notice lets you:

• Leave the job on a positive note.
• Keep an official copy for your employment records.
• Maintain a good relationship with your employer for a future reference
• Start the offboarding process smoothly.

What do you write in a Two Weeks’ Notice?

In a two weeks' notice letter, you’ll want to include certain information, format it in a logical way, and write the letter in a positive tone. Below, we’ll go over each with a few tips and details.

Tips for Working with Two Weeks' Notice

When writing a two weeks’ notice letter, you should draft it digitally as this will give you the freedom to edit, save, modify, and store a copy you can easily work with or send via email.

And this can easily be done online using Xodo's free DOCX editor that allows you to upload your draft and modify it as needed from wherever you can access the Internet versus writing it out by hand and carrying around a copy.

How to Write a Two Weeks’ Notice Letter?

 

Writing a two weeks' notice isn’t as complicated as it sounds. Here are some tips and guidance on drafting it out.

What Information to Include in a Two Weeks' notice?

A two weeks’ notice mainly requires a statement that you are resigning from your position, your official last day of work, and an offer or invitation to helping in the transition.

The only other details required are basically contact information to formally address the two weeks’ notice to the right person.

While it isn’t necessary, you can include supporting information to explain your leaving the company.

How to Format a Two Weeks’ Notice

A two-week notice letter doesn’t have to be long, and therefore, the structure and formatting of it doesn’t have to be complicated either.

Here’s a general structure you can follow:

• Header: As a formality, you’ll want to ensure that you have header information, starting your letter with your information, the date, your manager or company information.
• Opening sentiments: Address the letter to your employer or manager.
• First paragraph: Use the first paragraph to inform your employer that you’re resigning from your position in two weeks. You’ll also want to state the exact date so there is no confusion on the timeline.
• Second paragraph: Sum up your thoughts and appreciation for the position and everything you learned or experienced. You’re essentially communicating (positively) what you gained from your time with the company.
• Third paragraph: Here you should reassure your employer about the next two weeks. Offer to help with the transition, list what projects you’ll tie off, and address any other loose ends you may need to discuss with your manager.
• Closing sentiments: Simply close off your letter with a professional sign off (“Best Regards”, or “Sincerely,” work well) and your name. Then sign your letter.

Save a Digital Copy of your Two Weeks' Notice Letter

Once you have your two week notice drafted up, be sure to save a digital copy of it rather than printing a copy of it.

Saving it digitally provides you with a copy you can repeatedly use, update if your last day changes, and share on the spot if you need to send it into HR yourself.

You can take advantage of popular cloud drive like Xodo Drive to easily store and access, convert, or work on your document.

Edit and Update your Two Weeks' Notice Letter

Before submitting your two weeks notice, edit and revise it as needed to ensure the quality, language and sentiments are just right.

You can upload your DOCX draft to Xodo's online DOCX editor and edit it from directly within your browser.

Two Weeks' Notice Letter Template

Here’s a quick template you can use to start your two weeks' notice draft.

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[Your name]
[Your address]
[Your phone number]
[Your email address]

[Date]

[Manager’s name]
[Company]

[Company address]
[Manager’s phone number]
[Manager’s email address]

Dear [Manager’s Name],

Please accept this letter of my formal resignation from the position of [Job Title] at [Company]. My resignation is effective two weeks from today, [today’s date].

I am grateful for the time I spent at [Company], and value the experience I gained in [industry] throughout my tenure.

Please let me know how I can best assist with the transition. I will be spending the remainder of my time here to [list duties or tasks to address or complete].

I wish the company and my colleagues nothing but the best.

Sincerely,

[Your Name]

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This two weeks' notice example is a good start for more formal sectors (legal, business, finance), but you can easily personalize the letter if such formality isn’t necessary.

Streamline Your Professional Documents with Xodo

Now that you know about a two weeks' notice and have tips to write, format, save, and edit it, you can draft one easily.

The template provided should help you leave your company on good terms, ensure a good future reference, and contribute to building your professional confidence.

If you need help with creating other professional documents, we’ve got other writing guides that can help with writing an absence letter for school or writing a lease agreement.

The great news is that Xodo offers tools for all your document needs. Whether you're converting documents to PDFs, filling out interactive PDF forms, editing Word documents, or annotating PDFs, Xodo has you covered.