How to Convert Word to Excel

Easily convert Word documents into Excel spreadsheets and streamline your workflow by transferring data for better organization and analysis.

If you have detailed tables of information in Microsoft Word, chances are you're looking to get those tables into Excel for easier analysis.

Working on monthly invoices? Categorized tables? Detailed lists?

You can convert Word documents into Excel spreadsheets with accuracy using Xodo PDF Studio, and turn that static data into dynamic tables.

This guide will walk you through the process, covering:

• Steps to convert Word to Excel on Windows, Mac, or Linux
• Why convert Word documents to Excel
• Tips for preparing your Word document for conversion (Optional)

Let's begin!

How to Convert Word to Excel on Windows, Mac, or Linux

Follow these steps to convert your Word document into an Excel spreadsheet using Xodo PDF Studio:

1. Download Xodo PDF Studio on Windows, Mac or Linux.
2. Install and open the app.
3. In the Convert menu, click From MS Office.
4. Upload the Word document you want to convert.
5. Click on the Excel button from the toolbar.
6. Select a name and location to save your file to. Once the conversion is complete, Microsoft Excel will open automatically with your data formatted in a new spreadsheet.

Xodo PDF Studio will extract multiple tables from the Word document into separate editable Excel file. From there, you can instantly work with your data, using formulas and functions or creating filterable tables to manipulate your Excel data:

If you're working across different platforms like Windows, macOS, or Linux and need to convert Word to Excel, Xodo PDF Studio offers a straightforward alternative to Adobe Acrobat.

In addition to handling document conversions, it includes practical tools for editing PDF text, adding comments, running OCR on scanned documents, and batch processing - making it a strong option for anyone managing document workflows on a regular basis.

Why Convert Word to Excel?

Converting your Word content to Excel gives you a few advantages:

• It enables better in-depth data analysis, making it easier to work with unstructured data in Excel and make decisions based upon it.
• Microsoft Excel offers advanced data tools like sorting, filtering, and pivot tables that can efficiently manipulate existing data.
• The conversion process is straightforward and user-friendly, letting you transform Word files into Excel spreadsheets quickly and efficiently.
• Using Excel's built-in visualization tools can enhance how you present your data in bar graphs, pie charts, and tables that are easy to understand.
• Converting Word to Excel is ideal for collaboration with others who work with both formats, such as data analysts or professionals in the finance industry.

Whether you're analyzing trends, tracking inventory, or calculating profits, converting the data to an Excel file provides you with the tools to do it better.

Tips on Preparing your Word Document for Conversion

Here are some quick tips to ensure your Microsoft Word content converts as accurately as possible:

• Organize your data: Organize data into straightforward tables within Word for better Excel compatibility.
• Format content for simplicity: Use sans serif fonts, simplify or clear any formatting, ensure font sizes are readable, and eliminate any table border or background color.
• Be consistent: Use the same structured formatting throughout your data rather than complex table or content formatting.
• Save all your changes: Use the Save As option to save your entire document after any changes to prevent data loss, formatting issues, and to ensure that the file is ready for conversion.

Reviewing the document's content before converting it ensures correct formatting and organization, helping to improve the accuracy of the conversion that results in an Excel spreadsheet you can work with.

FAQs

Can I convert Word to Excel and keep the formatting?

Yes, with Xodo PDF Studio, you can easily convert Word to Excel while keeping the original formatting.

Just upload your Microsoft Word document, start the conversion to Excel, and download your formatted Excel file when it’s ready.

Do I need to format my Word document in a specific way for Excel conversion?

The best way to format a Word document before converting to Excel is to ensure the content of the document is set up in a straightforward way. It's important to:

• Create simple table structures
• Keep the text in plain fonts
• Stick to standard table backgrounds and borders

Keeping your content clean and well-organized helps ensure a smoother and more accurate conversion to Excel.

Can I Convert Word to Excel Using Microsoft Office?

Yes, you can convert a Word file to Excel spreadsheet using Microsoft Office. Here's how:

1. Open your Word document and save it as a Plain Text (.txt) file.
2. Open Excel and go to Data > Get & Transform Data > From Text/CSV.
3. Select the plain text file you saved and import it.
4. In the import wizard, adjust the settings: File Origin, Delimiter, Data Type Detection.
5. Click Load to bring the data into your Excel file.
6. Once imported, save your Excel file to preserve the changes.

Note: This method removes most formatting from your Word document. Make sure your content is structured clearly and delimiters are properly set so Excel can interpret the data correctly.

Can I convert an Excel sheet into a Word document?

Yes, you can also convert an Excel sheet into a Word document using Xodo PDF Studio. Our PDF converter lets you easily transfer data from Excel to Word while keeping table rows and columns intact.

How do I copy text from Word to Excel?

You can manually copy text from a Word document and paste it into Excel by using keyboard shortcuts.

• On Windows: Highlight the text in Microsoft Word, press Ctrl+C to copy, then open Excel and press Ctrl+V to paste.
• On macOS: Highlight the text in Microsoft Word, press Cmd+C to copy, then open Excel and press Cmd+V to paste.

For a faster and more accurate way to transfer data from Word to Excel, use Xodo PDF Studio. It automatically converts Word documents into Excel spreadsheets while preserving the original layout, tables, and formatting - reducing the need for manual editing.

Convert Word Tables into Excel Data with Xodo

Microsoft Word is great for drafting and organizing information, but if you want to pull real insights from your data, you need to convert your Word tables into Excel.

Xodo PDF Studio is the perfect converter to help you do it without losing formatting. You also get access to over 60 other tools to manage your documents on any operating system - completely offline without needing an internet connection.

Start working smarter with your invoices, checklists, reports, and more. Download Xodo PDF Studio for free today!