How to Convert Excel to Word (3 Easy Ways)

Got raw Excel data? Need the features of MS Word to present it effectively? Get the best of both worlds! Learn how to convert your Excel spreadsheet into MS Word documents in 3 different ways.

Excel spreadsheets are second to none when it comes to handling and manipulating raw data. But when it comes to putting that data into context, you’ll find MS Word is the best way to go.

Word documents are more accessible for sharing and summarizing information. Its font, styles, and page layout options can create structured content that flows better. And MS Word can ensure your data is printed in a polished manner.

If you're a data analyst, a researcher, or a business professional, you should know how to convert Excel to Word. And we’ll show you how using three different methods:

1. Using an online converter
2. Inserting Excel into Word
3. Copying and pasting Excel into Word

We’ve sorted the methods according to the accuracy and editability of the output, starting with the most accurate and easiest to edit. So you can skip down to the method that’ll best serve your purposes.

Now let's transform your Excel data into MS Word documents you can work with.

1. Convert Excel to Word with a free online converter

The easiest and best way to ensure you get your Excel data accurately transferred over to Word is to convert your Excel to Word online using a free online converter.

You’ll need to save your Excel spreadsheet as a PDF first. You can do this in Excel by going to File > Export > PDF. Select a location for your file and click on Save. Once done, follow the steps below:

1. Go to Xodo’s free online PDF to Word Converter.

2. Upload the PDF you created from your Excel file.

3. Click on Convert.

4. Download your newly converted MS Word file to your device or click on DOCX Editor button under the “Continue to” section to start editing your Word document online.

This method provides you with the most flexibility for editing your Excel data in Word.

You can work with the content directly online by applying styles, editing values, and adding visual formatting.

2. Insert Excel into Word

In Microsoft Word, you can insert data from other files as an object. You can use this option to insert an existing Excel spreadsheet table into your Word document.

1. Go to Insert > Text > Object > Create from file.

2. Browse for and select the Excel spreadsheet that has the data you wish to import into Excel. Click on Insert.

You can select whether to Link to File, which will create a shortcut to the source spreadsheet, and if you want the sheet to Display as an icon.

Leaving the Link to File option unchecked will let you double-click and edit the tabular data in an Excel-like interface.

Beware that it will be cumber some to edit the table using this method. This is because you’ll be editing the table as an inserted object. It isn’t natively part of the Word document, itself.

If you opt not to use an icon, your Excel table will be inserted as an image into your document. Clicking on it will direct you outside of MS Word to the original spreadsheet.

3.Click on OK.

3. Copy-Paste Excel data into Word

A quick way to transfer data between Excel to Word can be done by copying and pasting in your Excel tabular data directly. Follow the steps below:

1. Open both your Excel and Word documents.

2. In your Excel file, click and drag to select the content you want to copy into Word.

3.Click on the Copy command in the toolbar and click on Copy.

4. In your Word document, place the cursor where you wish to paste your Excel content. On the MS Word toolbar, click on the Paste command and click on Paste.

Note: When copying and pasting Excel content in this way, any special capabilities your table had in MS Excel, such as sortable columns, will be lost.

Benefits of converting Excel to Word

Converting Excel to Word can offer several benefits, depending on the specific needs and goals of your document. Here are some advantages:

• Better Data Presentation: Converting your Excel data into Word lets you focus and present information in a data-oriented way that you can customize with fonts and layout options.
• Exporting Charts and Graphs: Converting charts and graphs to Word allows you to keep the visual aspect of your research for presenting data-backed reports.
• Document Collaboration: If you're collaborating on a report with others, converting Excel to Word can help with co-authoring and reviewing content.
• Document Structure: If you have data that needs to be organized or presented with a specific document structure, converting your Excel data to Word can be more effective.
• Document Management: If you're managing a comprehensive report, converting Excel data to Word can make it easier to structure and navigate complex information.
• Narrative Integration: Providing explanations, context, or additional information alongside numerical data becomes easier in Word, letting you provide context and narrative.

Work like a pro with Excel, Word, and Xodo

Having learned how to convert Excel to Word using 3 different methods, you can take your digital documents to the next level. Check out our guides on MS Excel and MS Word for additional tips:

• How to Calculate Profit in Excel
• Excel Templates for Small Businesses
• How to Edit DOCX Online
• How to Compress Word Documents
• How to Recover Unsaved Word Documents

Whether you’re working with MS Excel or MS Word, Xodo can help you become more efficient and productive with both applications. Test out more than 30 free online tools below.