How to Add Page Numbers to PDF

Learn how to quickly insert page numbers, headers and footers, labels, and Bates numbering into PDFs using Xodo PDF Studio on Windows, Mac, and Linux with this step-by-step guide.

Adding page numbers to your PDF files isn’t just about keeping things tidy. Doing so makes your documents easier to read, reference, and share.

Preparing reports? Long manuscripts? Lengthy legal documents?

With an offline PDF editor like Xodo PDF Studio, you can easily number pages in your PDF files with just a few clicks. In this guide, we'll show you:

• How to add page numbers to PDFs
• How to add bates numbering to PDFs
• How to add labels to PDF pages

Let's begin.

How to Add Page Numbers to PDF on Windows, macOS, Linux

Follow these simple steps to add page numbers to PDF using Xodo PDF Studio:

1. Download and install Xodo PDF Studio on Windows, Mac or Linux computer.
2. Open your PDF in Xodo PDF Studio.
3. Go to Pages > Header & Footer > Add.
4. In the Create Header & Footer dialog, click on Page Number.
5. Select your number formatting, appearance, and sequence, then click OK.
6. Customize the position, font style, size, and color of the page numbers.
7. Click Apply, then save your PDF.

Xodo PDF Studio lets you fully customize the appearance of your page numbers, including adjusting their position, style, and formatting.

If you're working with multiple files that need the same page number layout, you can save your settings as a Header and Footer profile. This makes it easy to apply consistent page numbers across future PDFs, giving your documents a more polished look.

In addition to adding page numbers, Xodo PDF Studio offers a wide range of advanced editing tools, including text editing, form creation, annotation, and document merging - making it a reliable offline alternative to Adobe Acrobat for both individual users and professionals.

How to Add Bates Numbering to a PDF

Here's how to easily add Bates numbering to a PDF using Xodo PDF Studio:

1. Open your PDF in Xodo PDF Studio.
2. Then go to Pages > Header & Footer > Add.
3. In the Create Header & Footer dialog, click on Bates Numbering.
4. Specify details such as the Prefix, Suffix, and number of digits. Click on OK.
5. Customize the text, position, font style, size, and color.
6. Once you’re satisfied, click on Apply and save your PDF.

Bates numbering is a powerful tool for organizing large PDF documents, especially in legal and business settings. Xodo PDF Studio lets you add and customize bates numbers quickly to keep your files organized.

How to Label Pages in PDFs

To set labels or number pages differently from standard numbering, follow these steps:

1. In Xodo PDF Studio, go to the Pages Tab > Label Pages on the toolbar
2. Choose the label settings for the document.
3. Click OK to apply the settings.
4. Save your PDF.

Page labels can be formatted with various styles including prefixes. This is perfect if, for example, you have a preface you wish to number with lower case roman numerals. You can insert them instantly on the spot.

Frequently Asked Questions

Can I number pages in a certain page range?

Yes. In Xodo PDF studio, go to Pages > Header & Footer under the Pages section, select Page Range from the drop down and specify the range you want to add numbers to.

Can I remove page numbers in my PDF?

Yes. In Xodo PDF Studio, go to Pages > Header & Footer, then choose Remove to delete any page numbers you’ve added before.

Will page numbers update when I delete or add pages to my PDF?

Yes. Page numbers will automatically be updated in the correct order when you add or remove pages from your PDF with Xodo PDF Studio.

Can I add page numbers to multiple PDFs at once?

Yes. In Xodo PDF studio:

1. Go to Batch > Pages > Header & Footer.
2. Upload your PDF files, and under Select Header and Footer, select a Header and Footer profile or click on the Edit button to set your page number position and formatting.
3. Click on Apply and click on Start....

How do I add sequential page numbers to a PDF?

Use these steps to add sequential page numbers to PDFs in Xodo PDF Studio:

1. Go to Pages > Add > Header & Footer.
2. In the Pages section, select either Even pages only or Odd pages only from the Subset drop-down menu.
3. Click on Page Number, set up your numbering, and check the Sequential Numbering check box. Click OK.
4. Click on Apply and save your PDF.

How to combine PDF files and add page numbers?

First merge your PDF files together using Xodo PDF Studio.

Then go to Pages > Add > Header & Footer. Click on Page Number to set up your numbering and click on OK. Set your formatting options. Click on Apply and save your PDF.

What is Bates Numbering?

Bates numbering adds a unique, sequential number to each page in a PDF. It's commonly used in the legal, medical, and business industries to make large files easier to reference and search. The numbers can appear in the header or footer and may include both letters and numbers to help organize pages.

How do I add page numbers to PDF without Adobe Acrobat?

You can easily add page numbers to PDFs without Adobe Acrobat using Xodo PDF Studio.

Xodo PDF Studio includes all the tools you need to add page numbers and edit documents, and it works on the latest versions of Windows, macOS, and Linux.

Take Control of your Documents with Xodo PDF Studio

Adding page numbers, headers, footers, Bates numbering, and labels to your PDF files doesn’t have to be complicated.

Xodo PDF Studio is a powerful offline PDF editor for Windows, macOS, and Linux that helps you organize and format your documents with ease.

Make your documents easier to read, reference, and share - whether you're working with legal files, research papers, or business reports.

Take control of your PDF documents with confidence. Download and try Xodo PDF Studio today.