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How to Share a PDF

May 21 2024

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5.5 min


Document Management


Xodo Drive

Read time

5.5 min

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Share your PDF documents with ease. Here are several ways to share PDF files by using email and cloud storage services like Google Drive, OneDrive and Xodo Drive.

Sharing documents efficiently and securely is more important than ever – especially when it comes to PDF documents.

Are you looking to share a PDF contract for review? Send around an important business agreement? A signed PDF form?

We've got quick and easy ways to share PDF file documents in different ways. From email attachments to cloud services, it’s up to you. We’ll show you how to:

Here's how you share your PDF files like a pro.

How to share a PDF via email

The most common way to share a PDF is by attaching it to an email. The steps below are for Outlook, but the process is the same across all email platforms when attaching a PDF:

  1. Create a new email message.
  2. Enter in the details of your recipient(s), subject line, and your message.
  3. Click on the Attach File button (usually a paper clip icon). Or go into the Insert tab to access the button.
  4. Locate and select your PDFs to share.
  5. Once your email is completed, click on Send.
Sharing PDF via email

Note that sending PDF files through email will have some limitations on the size of file attachments.

In such cases, you should compress your PDFs into smaller file sizes before sending them.

Sharing PDFs online with your cloud storage can be a better alternative that’ll let you upload PDF online and share it without having to worry about file sizes.

How to share a PDF through Cloud Storage

You can use cloud storage services to share PDF as a link. You can do this by uploading your PDF to Google Drive and OneDrive.

How to share a PDF on Google Drive

To share a PDF using Google Drive, follow the steps below:

  1. Log into your Google account and go into your Google Drive.
  2. Click on New > File Upload. Browse for and select your PDF to upload it.
  3. After the PDF has been uploaded, select it from your Google Drive. Click on the share icon.
  4. In the pop up that appears, enter the recipient’s email address. Then, select your file access settings as either Viewer, Editor, or Commenter. Click on the gear icon to further modify sharing permissions. Add your message and check whether to notify people of the file being shared.
  5. Click on Send to share the file. Or click on the link icon to copy the sharing link and send it to your recipients.
Sharing PDF through Google Drive

Using cloud storage to share documents can act as an alternative to a free pdf hosting site so you can create a sharing link for yourself.

How to share a PDF file using OneDrive

Here’s how to share a PDF using your OneDrive cloud storage:

  1. Log into your Microsoft account and go into your OneDrive.
  2. Click on Add New > Files Upload. Browse for, select, and open your PDF to upload it.
  3. After the PDF has uploaded, locate it in your OneDrive. Click on the share button. Enter your recipients’ email addresses and select your permissions. Add your message.
  4. Click on Send. Or, click on Copy link. You’ll be able to further specify other link permissions and settings by clicking on the gear icon.
Sharing a PDF with OneDrive

How to share a PDF document using Xodo

You can share a PDF quickly using Xodo Drive. Xodo’s cloud storage can host PDF online, which you can share with a link.

How to share a PDF online using Xodo Drive

To share PDFs using Xodo Drive, follow these steps:

  1. Sign up and log into Xodo for free.
  2. Once you log into your Xodo account, your Xodo Drive dashboard will appear.
  3. Click on Upload and select your PDF from your computer to upload your PDF.
  4. On the right-hand side, click on the hyperlink icon.
  5. In the dialog box that appears, turn on the Anyone with this link can view and edit a copy of the file option.
  6. Click on Copy Link. You can then share PDF as link with anyone you wish by pasting it into an email message or in any other way you wish online.
Sharing a PDF with Xodo Drive

A few things to note about this feature:

  • Any PDF you share will only be a copy of the file. Your recipient will only get the version of the PDF at the time it was shared. If you edit the PDF, you will need to reshare the file.
  • Shared links will expire in 30 days.
  • As a signed in free user, you automatically get 1 GB of storage to start.
  • Joining Xodo as a subscribed Pro user will unlock up to 5 GB of storage.

Unlike Google Drive or OneDrive, Xodo lets you edit your PDF and then share it immediately after. You can eliminate the extra time spent modifying your PDF in a separate software tool.

How to share a PDF using Xodo Drive on your mobile device

To share your PDF from your phone or device, you can use Xodo’s mobile apps. Here’s how:

  1. Install the Xodo Android app or iOS app onto your device.
  2. Tap on the Xodo icon to open the app.
  3. In the Files list, tap on your PDF to open it. Then tap on the 3 vertical dots in the upper right-hand corner.
  4. Tap on Share.
  5. You’ll then get a screen showing all the sharing apps available on your phone. Tap to select one and follow the prompts of the app to share your file.
Sharing PDF on Xodo mobile

With a Xodo account, you can access all the PDFs you’ve uploaded on Xodo Drive. It doesn’t matter if you’re using the online platform or the mobile app – your PDFs are always accessible to share.

Effectively edit and share your PDFs with Xodo

Sharing PDFs is essential. And with the methods above, you'll always have different options to share your PDF via email, cloud storage, or with Xodo.

If you’re collaborating on a project or sending important documents to a client, sharing PDFs with Xodo means that you can make any last-minute edits and share it immediately after.

You can use Xodo to edit, split, and annotate your PDFs. So why not make every PDF task and share a seamless and effective one? Explore Xodo for free!

Try Xodo’s 30+ Tools Free!
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Reena Cruz

PDF Productivity Expert

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