How to Convert PDF to Excel Offline

Discover how to extract important data from PDF to Excel without losing formatting using Xodo PDF Studio – a fast, secure, and accurate offline PDF converter.

Imagine you’ve just received an important financial report in PDF format. You need to extract the numbers and analyze them in Microsoft Excel, but copying and pasting just messes up the formatting.

You could try using an online converter, but you don’t want to upload confidential data to external servers.

Sound familiar?

Many professionals and businesses face this frustration daily. Whether you’re dealing with invoices, budgets, or research data, accurately converting PDFs to Excel is a must.

That’s where Xodo PDF Studio comes in – a powerful PDF to Excel converter you can use completely offline on all major operating systems.

How to convert PDF to Excel offline

Follow these simple steps to convert a PDF into Excel in seconds with Xodo PDF Studio:

1. Install Xodo PDF Studio on your Windows, Mac, or Linux computer.
2. Open the PDF you want to convert to Excel.
3. In the Convert menu, click the Excel icon.
4. Choose the location and Save your converted Excel spreadsheet.

Xodo PDF Studio is powered by a business-grade PDF conversion SDK, enabling you to precisely convert PDF files to XLSX spreadsheets locally, no data leaves your computer.

Additionally, Xodo PDF Studio solves common challenges, such as extracting PDF tables from scanned documents using advanced OCR technology, and converting multiple files in one go.

Let’s walk you through the process.

How to convert scanned PDF into editable Excel with OCR

To convert a scanned PDF into fully editable spreadsheet, follow these steps:

1. Open Xodo PDF Studio and switch to the Convert tab.
2. Click the Excel icon.
3. Choose an output folder and name your new XLSX file.
4. Click Save.

The original column and row structure is preserved – no manual data entry required.

Xodo PDF Studio utilizes an advanced OCR (Optical Character Recognition) engine to transform your scanned PDF document into an editable Excel file.

How to convert multiple PDFs into Excel

Here's how to convert several PDF files into editable Excel spreadsheets:

1. Open Xodo PDF Studio.
2. Drag and drop all PDF files you want to convert.
3. Each file will open in a new tab.
4. For each file, click on the Excel icon under the Convert menu.
5. Save and download your converted Excel files.

By opening each file in a new tab, you can easily switch between them and convert them in just a few clicks – making the process quick and manageable for files that aren't in large batches.

While this is not a bulk conversion feature, this method allows you to efficiently convert multiple PDFs one at a time.

Why choose Xodo PDF Studio for PDF to Excel conversion?

When converting PDFs to Excel, you need a tool that’s accurate, efficient, and safe.

Xodo PDF Studio is designed to meet these needs, making it a top choice for professionals and businesses who require precise data extraction.

• 100% offline: Your data stays on your device, ensuring privacy.
• Accurate extraction: Maintains formatting and structure for seamless Excel analysis.
• Cross-platform: Works on Windows, macOS, and Linux for ultimate flexibility.
• No file size limits: Convert large PDFs to Excel without restrictions.
• Advanced PDF editing: Edit, redact, OCR, optimize, and sign documents – all offline.
• Free trial available: Try free for 7 days before you buy to experience the benefits firsthand.

With Xodo PDF Studio, you gain full control over your documents while ensuring the highest level of accuracy and security.

Answers to common PDF to Excel questions

Here are answers to frequently asked questions about converting PDFs to Excel and how Xodo PDF Studio can help streamline the process.

How can I keep formatting when converting PDF to Excel?

With Xodo PDF Studio, you can preserve the original formatting when converting PDFs to Excel, ensuring that columns, fonts, and cell structures remain intact – even for complex files.

Can I export a PDF to Excel locally?

Yes. With Xodo PDF Studio you can export PDF to Excel locally, 100% offline, ensuring your important data stays private on your computer.

How do I copy from PDF to Excel manually?

You can manually copy from a PDF to Excel by following these steps:

1. Select the table in your PDF using your mouse.
2. Right-click and choose Copy.
3. Open your Excel spreadsheet and select the target cell.
4. Right-click again and choose Paste.

Keep in mind: This method often requires manual adjustments to fix formatting issues.

For a faster and more accurate conversion, we recommend using a PDF to Excel converter like Xodo PDF Studio, which preserves table structure and formatting automatically.

Can I convert Excel back to PDF?

Yes, you can convert Excel back to PDF with Xodo PDF Studio. Just follow these steps:

1. Open Xodo PDF Studio.
2. Go to the Convert tab and select From MS Office.
3. Open your Excel file.
4. Save your new PDF to your computer.

Alternatively, in Microsoft Excel, you can go to File > Save As and save your Excel file as PDF.

How to convert PDF to Excel without Adobe?

You don’t need Adobe Acrobat to convert PDFs into Excel. With Xodo PDF Studio, you can accurately convert PDF files to Excel without losing formatting.

As an affordable alternative to Adobe Acrobat, Xodo PDF Studio offers equally powerful tools to convert, edit, and manage your PDFs on Windows, Mac, and even Linux.

Can I convert PDF to Excel online for free?

Xodo PDF Studio is an offline PDF to Excel converter, meaning it only works locally on your device without an internet connection.

However, you can use our web-based tool to convert PDFs to Excel online. The online PDF tool allows one free conversion per day.

Convert your files securely offline with Xodo PDF Studio

Converting PDFs to Excel is simple with Xodo PDF Studio – a fast, secure, and accurate tool available on all major platforms.

Whether you're handling financial reports, complex tables, or scanned PDFs, Xodo PDF Studio ensures precise conversions while keeping your data protected and private.

Ready to simplify your workflow? Download the free demo of Xodo PDF Studio and see how it handles your PDF files with ease!