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How to Convert PDF to Excel

Jun 9 2023

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3.5 min



PDF to Excel

Convert PDF

Read time

3.5 min

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Although the PDF is the common file format for sharing financial documents and reports, industry professionals in banking or accounting, for instance, are more interested in being able to extract tables from the file.

The main purpose is to examine the numerical data in Excel, allowing them to pick out trends, calculate total profits, and perform advanced financial analysis on it. 

But how can you convert your data accurately to do so? 

Here’s an easy step-by-step guide on using Xodo's free online PDF to Excel converter to make your workflows more efficient.

How to convert PDF to Excel without needing software

Use Xodo’s online platform to effortlessly convert your PDFs to editable spreadsheets almost instantly.

To convert your file, follow these quick steps:

1. Go to the free PDF to Excel converter.

2. Upload your PDF either from your device, Xodo Drive, or Google Drive, and Dropbox. 

PDF conversion options for Xodo’s online PDF to Excel converter

3. Select your conversion option to either convert your PDF tables to Separate Sheets or Merge tables.

4. Click on the Convert button.

Once the conversion is complete, click the Download button to save the file to your device. And remember, Xodo uses secure processing, ensuring that you and your document are safe.

Convert scanned PDF to Excel

If you need to create a searchable PDF before converting to Excel, use our quick and easy online OCR converter by following the steps below.

1. Go to the free Online OCR converter.

2. Upload your PDF either from your device, Xodo Drive, or Google Drive, and Dropbox.

3. Select your conversion option to convert to .pdf.

4. Click on the Convert button.

5. Once the conversion is complete, click the Download button to save the file to your device.

Once your file is converted, you can download your scanned and searchable PDF, then follow the steps in the previous section to convert it from PDF to Excel.

Use Xodo’s advanced features to work more easily with your files

Here’s a closer look at how to get the most out of the PDF to Excel online tool as you work with your files.

Upload PDFs from multiple locations

Start converting your PDFs hassle-free by uploading your PDFs directly from online storage services: Xodo Drive, Dropbox, Google Drive, and your device. To upload from your cloud services, you’ll have to sign into them first to access your files.

File upload options for Xodo’s online PDF to Excel converter

Re-order, delete, and view PDFs before conversion

Using Xodo, you can customize how you work with your files online. When you upload your file, you’ll be able to do a few things in the interface:

  • Toggle between gallery (tiled) and list views with the bullet list icon in the top right corner.
  • Preview your PDF in the viewing interface before you convert it by clicking on the eye icon.
  • Delete PDFs from your conversion queue with the garbage can icon.
  • Rearrange the order of your file conversions by clicking on the double-line handle and dragging the file into the correct order.
  • If you’re a Xodo Pro user, you can also add more files instantly by clicking on Add more files or dragging your file into the interface. Try Xodo Pro today!
Xodo’s online PDF to Excel converter interface features

Choose how to convert your PDF tables to Excel

With Xodo, you get extra options to tailor your PDF to Excel conversion. You’ll have two options:

  • Separate sheets: Xodo will output each table from individual pages into separate worksheets. This can be effective when you need to focus your analysis around financial datasets and use specific functions like a profit margin formula on them.
Converted table results with Xodo’s online PDF to Excel Separate Sheet option
  • Merge tables: With this option, you will extract all tables from the PDF and merge them into a single spreadsheet. If all your tables span across multiple pages and are formatted in the same way, this can be an ideal and straightforward option for data analysis.
Converted table results with Xodo’s online PDF to Excel Merge tables option

Save your converted file where you need it

Select to save your converted Excel spreadsheet to your device by clicking on the Download button, Google Drive, or Xodo Drive.

 Xodo’s online PDF to Excel download options for conversion results 

Tip: Download your file to Xodo Drive and you can access it directly from anywhere to expand your workflow with Xodo!

Make Your Document Processing Experience Seamless with Xodo

If you need to convert a file from PDF to Excel, we’re here to help! Xodo simplifies PDF conversion in a snap so that you can focus on other tasks, whether it be creating data reports or setting up Excel spreadsheet templates

Interested in learning more about the technology behind our PDF to Excel converter? Find out more here.

You can use Xodo online on desktop and mobile using your Windows, Mac, iOS, or Android device. Our suite of more than 30 PDF tools will enable you to edit, annotate, sign, and share PDFs all in one place.

Join Xodo and try out more capabilities with our 7-day free trial. You’ll get access to even more tools you can integrate into your document processing routine to help make your workflows more efficient than ever.

Start Your Free Trial Today!
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Reena Cruz

PDF Productivity Expert

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