Nov 7 2023
Share this post
If you’re looking to write and type on your PDFs, you’ve come to the right place.
In this guide, we’ll walk you through different ways of writing on a PDF, whether you’re online, on your mobile device, dealing with scanned PDF documents or just need to quickly update existing PDF text.
Dive in and follow along as we show you how to write on a PDF in more ways than one.
While you can write and type on PDF pages on any device, the quickest method is doing it online:
1. Open the free online PDF Editor by Xodo.
2a. Use the Free Text under Annotate tools to insert new text to your PDF. Likewise, you can add other markup options such as highlights, notes, comments, underlines, etc.
2b. To update existing or add new paragraphs, switch to Edit TextAdd Paragraph in the toolbar. Double click on a paragraph to insert your cursor where you want to update and add text. Or use the tool, simply click anywhere on the page and start typing on your PDF.
3. Customize and adjust the formatting or add links using the context menu and options in the right-side panel.
4. Once you’re done, click on Download or Save to retain your textual changes.
Pro Tip: To keep your PDF work online, you can securely save your files to Xodo Drive for easy access.
As you may know, scanned PDF scan pose a challenge. This is because scanned PDFs are only an image of your PDF text. No digital text exists. This makes it impossible to add new text onto the PDF.
In such cases, you’ll need to convert your scanned document to a searchable PDF with OCR first. Here's how:
You’ll now have an editable PDF you can type and write on. To do this simply open our PDF Editor and follow the steps to write on PDF we already covered in the section above.
In some cases, you may need to make last-minute adjustments to official business documents, such as contracts. You may need to write on the PDF to add in new text or make edits to the existing text. Xodo is equally effective for either task.
Simply go to the PDF Editor tool, upload and open your PDF, and then select Edit Text from the menu in the toolbar. You can then start editing the existing PDF text directly on the page and then download or save your changes.
For a more detailed guide with additional useful editing tips, check out our guide on how to edit PDF text.
There are two ways you can write on a PDF on Mac: using Xodo and the built-in Preview App. To use Xodo to write on a PDF on you Mac, follow these steps:
The other way to write on PDF on Mac is by using the Preview app:
You can also use both the Xodo iOS and Android app to write on PDF pages from anywhere. You can write, add text, annotations, comments, and more.
Xodo’s mobile apps come with the Smart Pen Tool. With the Smart Pen feature on, Xodo can automatically detect if you want to highlight the content or use freehand to add in text.
Point at some white space on the page and Smart Pen tool will act like a pen (freehand drawer). When you point at text on the PDF page, the Smart Pen will act like a highlighter.
A time-saving feature that eliminates having to switch between the highlighter and freehand writing tools.
To write on PDF on Android, follow the steps below:
To write on PDF on your iPhone or ipad:
Adding text to a PDF may sound daunting, but you’re now armed to do it in different ways from wherever you are and whatever device you’re on.
Using any of the above tips will allow you to instantly write notes, annotate content, or add that last minute addition to your PDF document. If you want to write on a PDF and, more importantly, do it with ease, Xodo is your go-to platform. It can perform any other PDF task you may need, as well.
Explore the full suite of Xodo PDF tools with a 7-day free trial access to Xodo Pro!
How to Add Image to PDF
Learn how to transform your PDFs into polished and highly visual documents by adding images. Our post guides you through the process of inserting images into your existing PDF content—whether it's for presentations, reports, or creative projects. Find out how.
How to Flatten a PDF
Say goodbye to the digital layers that hinder document sharing. Whether you're handling complex forms or interactive documents, this guide is for you. Flatten your PDF online to declutter your files and enjoy a more streamlined document experience.
How to Rotate PDF Pages
Stuck with upside-down and improperly oriented PDF pages? Don't worry! We'll walk you through the simple yet incredibly easy process of how to rotate PDF files. Fix the orientation of your documents in seconds with the help of a few Xodo tools.