How to Merge Word Documents

Easily merge Word files using Microsoft Word on your desktop or combine documents online with Xodo PDF Editor.

If you're juggling multiple assignments, collecting reports, or simply looking to organize your Word documents, we've got you covered.

In this guide, we’ll walk you through some quick and easy tips for effectively merging Word documents. We’ll cover the following methods:

• Merge Word documents in Microsoft Word as an object
• Combine different versions of the same Word document
• Merge Word documents online with Xodo PDF Editor
• Split an MS Word file into multiple documents

Discover the quickest ways to merge MS Word documents like a pro!

How to merge Word documents with Microsoft Word

You can merge Word documents in Microsoft Word using the Insert Object feature and the document comparison function.

Merge Word documents as an object

Follow these steps to quickly merge two Word documents using the Insert Object feature in Microsoft Word:

1. Open your Word document in MS Word.
2. Click on the Insert tab.
3. Select Object, and then select Text from File.
4. Select the Word files to be merged into the current document.

You can also press and hold down the Ctrl button to select more than one document.

This method allows you to combine two Word documents together by adding the textual content from one file to another.

Combine two versions of the same Word document

To combine two versions of the same Word document in MS Word, follow these steps:

1. Create a blank document in Microsoft Word. This will serve as your combined document.
2. Go to the Review tab > Compare.
3. In the Compare drop-down menu, click on Combine...
4. In the “Combine Documents” dialog box that appears, select your files accordingly from the drop-down menus – the Original document and the Revised document. You can also select options on how revisions appear for easier merging.
5. Once you have selected the Word documents you want to merge, click on OK.
6. Save the merged document to your device.

This method gives you flexibility to merge different versions of the same Word document together in one official copy.

Merge two Word documents into one online

You can also merge your two Word documents online with Xodo PDF Editor.

Save your MS Word documents as a PDF first.

With your PDF open in MS Word, go to File >Export > Create a PDF/XPS document.

Do this for the two MS Word documents you want to merge.

From there, follow these steps to combine your two documents:

1. Go to Xodo’s free online PDF Merger.
2. Upload the two PDFs you just created. 
3. Click on the Merge button.
4. Once the merging process is complete, click on PDF to Word under the “Continue to” section.
5. Click on Convert and then download your Word document.

With Xodo, you can easily merge, organize, and edit your Word documents online even without Microsoft Word.

How to split your Word doc again in Microsoft Word

If you need to split your merged Word document, follow these steps in Microsoft Word:

1. Open the Word document that you want to split.
2. Highlight the content you want to split into a new Word document.
3. Press Ctrl + X to cut and copy the content to the clipboard.
4. Then go to File > New Blank Document.
5. Press Ctrl + V to paste the text into the new document.
6. Save both your new document and the changes made to the original document.

This is a quick method to split your Word document, whether you need only a few relevant pages or want to separate copies for different users or groups.

Why combine Word documents into a single file?

Here are some of the main benefits of combining Word documents:

• Easily organize and consolidate related files into a single Word document to simplify document management and reduce clutter.
• Find all the information you need in one place, and eliminate time wasted on searching through multiple documents.
• Ensure that formatting, styles, and content across different sections or chapters is consistent and professional-looking.
• Improve collaboration by merging multiple contributions into a single document to help speed up the review process.
• Create comprehensive reports by consolidating various content types, insert PDFs, charts, and tables to provide more in-depth information.
• Increase efficiency by merging Word documents to streamline workflows, reduce duplicate content, and enhance document sharing.

Merging Word documents boosts efficiency and professionalism whether you're compiling research, crafting a report, or simply organizing your files.

Do more with your Word documents

With the different techniques we've covered on merging Word documents, you no longer have to juggle between separate files.

You can now easily combine multiple files into one Word document using Microsoft Word and Xodo online.

If you found this guide helpful, check out some of our other handy tips to get the most out of Microsoft Word:

• How to Edit a DOCX Online
• 10 Tips for Writing and Editing in Microsoft Word
• How to Clear Formatting in Word
• How to Compress a Word Document
• 5 Tips for Recovering an Unsaved Word Document
• How to Delete a Page in Word (5 Easy Ways)

Integrating Xodo into your daily work can take your document management to the next level on any platform and with the formats you use every day.

Start discovering what Xodo can do!